Best Practices for Maintaining Hard Drives
Carrying out business practices without the use of computers and laptops is impossible. They are considered to be the most valued pieces of equipment when it comes down to business. The hard drives of computers are the repository of computer data that can create an impact on the machine’s performance. All the business owners’, professionals’ and other workers rely on the hard drives to store essential information and the company’s data to maintain productivity and communicate with clients or customers.
These machines and their parts can wear out at any time, interrupting the workflow, reducing employee productivity, and creating a work backlog. This may result in a loss of profit and potential customers.
One of the common problems that usually occurs is the failure of hard drives. Hard drives come with an expiry date but can crash if not taken care of properly. Have you ever realized that your systems work slowly sometimes? This is because the internal hard drive is subjected to multiple errors that can interrupt various functions if running out of space. Your PC will run slowly and the operating system will tend to crash from time to time.
No doubt, hard drives can store all the essential information and loads of data, but due to failures, secure data backups must be maintained in other devices to retain the vital information and files.
In worst-case scenarios, hard drives can crash at the most inappropriate or critical moment when a data recovery solution cannot wait. In that case, the hard drives must be treated by emergency data recovery professionals.
It is rightly said that “Prevention is better than cure.” Keeping that in mind, hard drives can be protected from fraying or affecting your systems if used correctly. Although the life span of hard drives is three to five years, most of them can work longer if employed efficiently. The good news is, businesses can take preventive measures restricting their hard drives from getting corrupted without using a lot of resources. Adhere to the given points to maintain your hard drives:
1) Think Before Installing or Downloading Software Online
Computer systems can act abnormally on downloading or installing specific programs from the internet. Each software installed occupies space in the hard drive. The more the applications in the system, the less is the space in the hard drive. Although the computer uses memory to run programs, yet the hard drive is used to decrease the load times.
The software installed from the internet to the PC can contain a virus or any malware that can slow down the processing of your computer systems.
2) Keep the Operating Systems Updated
Do not delay your system updates. Once you receive a system update notification, you must update your operating system. The updates ensure that your systems can run smoothly while eliminating issues that can solemnly affect hard drives and result in their failure.
Most of the businesses use Microsoft Windows on their systems that send regular updates for making changes to protect them from unwanted damage or updates the Windows automatically.
3) Install Programs that Applies to Business Operations
Downloading unknown software that appears to be reliable without scanning for the virus can be a risky move. IT departments tend to block everyone from downloading software programs for a reason. Therefore, to protect your delicate files, use anti-virus or firewalls, whether you are operating a business or working your PC.
If your company is involved in testing certain programs, then ensure that new applications and essential information is isolated off the main network, protecting them, while the employees can conduct the program tests.
4) Defragment the Hard Drive
Hard drives are one of the main components of the computer that makes it functional. If it crashes or damages due to external and internal errors, it becomes difficult to access files as they are stored randomly in the unused space. If you have no idea on how to retrieve data from crashed hard drive, it is better to rely on data recovery specialists than to mess with the damaged drive.
Once the drive damages, it stores data in the spaces that got free by deleting files. Accessing scattered data from these spaces can make the computer work slowly. Therefore, if you are looking for a preventive measure, then it is better to defragment the hard drive regularly to maintain the speed of your system. All businesses should consider this tip of defragmenting their hard drives weekly.
5) Delete Unnecessary Programs
While working on intrigued projects, you may end up downloading certain programs. It is better to clear the space by removing these unnecessary programs every few months once you have used them. It will free the space of unused and unwanted files that could be used to store valuable information later on.
These programs can be easily removed using the “Add/Remove” feature in the Control Panel of the operating system. Getting rid of these programs can take off the unnecessary load from the hard drive and makes it easy for you to navigate the desktop.
6) Keep it Clean Physically
Apart from focusing on the internal functions to increase the longevity of the hard drives, ensure that they are maintained physically too. Clean them to block the accumulation of dirt on the components of the hard drive, allow the air to flow to prevent them from overheating.
Hard drives can get easily overheated if kept under desks with piles of paper where airflow is reduced or due to the excessive usage of the systems. Be sure to clean every area thoroughly.