Five Simple to Follow Rules to Prevent Data Loss
Data loss is basically when your precious information, files or documents tends to get deleted and becomes unrecoverable due to hard drive failure, power failure, accident deletion or physical damage. Being a business owner you cannot afford losing your data permanently you obviously sort to look for different data recovery solutions.
It is quite clear that one cannot assume or interpret the time of data loss, it can happen anytime. What all you can do is be prepared for every situation and do constant data backups because backups are the only thing that can save you in case you experience any data failures.
Well, if we talk about the reasons behind a data loss, it can be many. The most common one is data loss due to hard drive failure. Sometimes unknowingly we tend to overwrite our hard drive which ultimately results in data loss. Not only that, even physical damage to a drive can result in the same because a drive is nothing but a mechanical device which includes certain moving parts and thereby is more likely to experience data losses. That’s why it is recommended to be extra conscious while working on the hard drives.
Another most common reason for data loss is viruses. Once the virus makes its way to your system it will result in total corruption of your data. And in such cases, people try to solve the problem by installing unknown data recovery apps which instead of recovering data might lead to permanent data loss. That’s why it is advised to consult a professional data recovery company and let them do their work.
Accidental deletion is also one such reason that constitutes data loss. Working in a business, saving files, sending, editing, rewriting, recording, deleting are the daily works done. And this increases the chances of accidental deletions. Humans make mistakes and nothing can be done about that but you can always plan for certain emergencies like this. Data backups again prove to be very effective in such cases. Besides that, there’s no escape from physical damage as well. Fire or water damage are such damages which cannot be estimated. The least you can do is plan beforehand for such emergencies. Data is the most precious thing to its business owner and one cannot bear the loss of data failure. Therefore, below given are some rules to prevent data loss:
Rule 1- Data backup :
The first and foremost rule is data backup. There is no other better option than data backup to prevent data loss. Backups are basically keeping one extra copy of data saved in different disk media. As mentioned earlier one cannot interpret data loss but always has to be prepared for it. And data backups are basically a surety against data losses.
Make a habit of regular data backup so that in case of data loss you don’t have to worry about anything.
Rule 2- Use anti-virus and updated software :
It is certainly very important to use anti-virus and updated software. Anti-virus software basically protects your computer against various viruses because once the virus makes its way into your system it will end up corrupting the whole data. These anti-virus softwares are basically a surety against such viruses and keep your system and data both safe. It is known that most of the viruses are likely to spread through the internet and we tend to use internet a lot in our daily work. Therefore, it is certainly necessary to use anti-virus softwares to protect your data.
In addition to using anti-virus software, it is also important to use updates softwares as well. Update your anti-virus software as and when required because if you choose not to do so then your system becomes more prone to such virus attacks.
Rule 3- Protection against power failures :
It is more than necessary to arrange for power failure situations. You may never know when a power outage can take place and it might end up in data loss as well. The extra time in UPS provides you necessary time to save the concerned documents and shut down the windows. This way you won’t end up losing your data due to unannounced power failures.
Rule 4 : Restrict network access :
Another important rule to follow in order to prevent data loss is restriction of network access. Never ever allow any unknown user network access because that might result in data theft or intended deletions. Restrict the network access to known and in-house users only because that way you know that your data is in safe hands and no such data loss can occur.
Rule 5 : Take the indications seriously :
If you notice that your system is malfunctioning or your hard drive is producing noises then immediately backup all your important files. Some people tend to ignore such indications and later regret when data loss occurs. Hence, always take such signs seriously and straight away resort to data backup.