How to Backup Your Data and Keep it Safe?
Whether it is a business or an individual, data stored on the laptop is of great importance to everyone. Losing crucial data can lead to unwanted stress, and the company may shut down in the worst scenario. There are several reasons because of which you can lose your data. Power outage, drive failure, theft, hacking, viruses, and natural disasters are common reasons. A minute mistake by you, such as a coffee spill or accident deletion, can also lead to loss of data permanently. Thus, for any business, to make sure that nothing hinders its working, it is crucial to take the backup of data regularly.
Taking a backup, you can protect all your important documents, pictures, presentations, and videos. However, in addition to using Windows Backup Software or Apple Time Machine, you need an extra backup option to secure your data. This way, you will have an additional copy of data at the time of data loss, and the operations of your company will not be interrupted.
The following are the two vital steps that you need to follow to successfully backup your data
- Perform data assessment and identify the crucial data that needs to be backed up.
- Create a data backup strategy.
- Implement the strategy and take the backup of critical data regularly.
Now, let us explore some helpful ways to backup your data and keep it safe.
1. Use External Hard Drive
External Hard Drive is the most commonly used media for backups. It is a popular choice for backup because it is portable, can be connected to the laptop easily and is inexpensive. Moreover, external hard drives are into existence for a long time now, and thus people find it easy to use. To take the backup of the data, all you need to do is to connect the drive to the PC using a USB cable. Once it is connected, you can copy all your important files and documents onto the drive. After taking backup of the data, keep the hard drive at a safe place so that it cannot be stolen. Later, if you lose the data from your laptop because of any reason, you can recover it using the external hard drive.
2. Use Thumb or USB Drive
A USB drive is as beneficial as External Hard Drive. To keep the backup of data on a USB drive, you have to copy/paste or drag/drop files from your PC to the drive. It is portable and can be kept in a pocket. However, because of being easy to carry, you can lose it. Thus, if you chose Thumb or USB drive for your data backup, make sure to keep it at a safe place. Saving data on a USB flash drive is a manual process. Thus you have to take the backup on a daily basis if you chose it. This can also lead to accidental deletion or file overwriting, which means you are not left with any backup. No backup means at the time of data loss your business will have to suffer the consequences. Therefore, it is suggested to the only store that data on the USB drive which does not require daily updates and is of least importance.
3. Use Cloud Storage
Cloud storage is the best and easiest way of backing up the data. It allows you to backup the files and accesses them from any place. In case of data loss, all you need is an internet connection to recover the data from the cloud. Further, this storage is considered an ideal option because the data you upload on the cloud is stored in a remote location. Thus, your data is completely protected from local disasters like floods, fires, and power outages. You need not worry about the safety of your data as files are safe with end-to-end encryption.
Different online storage services are as follows:
- Google drive –This service is offered by Google and is included in Android devices. Windows and Mac users can download a desktop application. You can backup 15 GB of data on Google Drive free of cost.
- iCloud – Apple Company provides this cloud solution, and it offers 5GB of free storage.
- OneDrive – You can access this online storage service through file explorer of Windows 10. In case you are Android or iOS device user, access the site through an app.
- Dropbox –It offers a subscription to businesses as well as individual users. For a personal account, you get 2 GB of free data.
In addition to the above-given services, many other cloud storage services are also available; you can opt the one as per your needs. After selecting the backup solution for your business, don’t forget to make copies of the data. Many people in business ignore making copies, but according to experts, it is an integral part of the backup strategy. If you lose one copy because of some reason, you will still have other copies to recover the data.
4. Partner with a Data Recovery Company
Lastly, for any business, it is extremely advantageous to partner with a data recovery professional. If you lose your crucial data without any backup, you will have emergency data recovery experts to recover all your lost data. Reputable professionals will perform data recovery in a well-protected environment and will ascertain that the data stays safe and secure.