Top 6 Data Security Tips for those Who Work from Home
As more and more people have now taken to remote work practices because of the policies enacted in the wake of the Covid – 19 pandemic, such people have systematically become potential targets for hackers. In fact, there has been a surge of phishing cases being reported. Therefore, it becomes imperative for enterprises to consider the potential implications of an employee working from home particularly with regards to accessing internal IT infrastructure, data repatriation, bandwidth costs and systems access. Meaning thereby, that when your employees your data or even databases on a remote basis, then it increases the risk of data loss or data breaches. In this article, we bring you 6 valuable tips to keep your work secure from any cybersecurity threats.
Prevent access to unauthorised systems
The prospect of unauthorised access is much higher during this trying times because the hackers in question are well aware that a section of the population have now taken to working from home. What this essentially means is that enterprises need to adopt a stronger access control policy. It has been found that at times, data breaches occur due to old or weak passwords. Needless to say, employees will need to start using stronger and less generic passwords (such as their own contact numbers) and they will also need to change their passwords at regular intervals. In such cases, it is advisable for the employees to use passwords which contain various symbols and characters. In addition, avoid writing down your passwords on your laptops/computers.
Two factor authentication
Two factor authentication will only seek to add redundancy so that there is some assurance that only the real account holder will have access to their account. Even if the hacker steals the employee’s password, chances are that the hacker won’t be able to receive the verification code which is also known as an OTP. Additionally, the hacker in question may not even have access to the actual fingerprint, which is something commonly found in certain systems.
Maintain close communication with your IT Department
Working from home may come with its own set of demerits such as being exposed to new privacy risks. Under such circumstances, your IT department can serve as a good incentive. Always take utmost precautions by constantly checking in with your IT support department. For e.g. the IT support department from your company will most likely, not directly ask you to forward any confidential details such as home networking information, account information etc. If such an incident does happen, then contact the respective department immediately for verification or use third party company for emergency data recovery. Always be mindful of such irregularities and never allow yourself to fall prey to them.
Use only devices that have been allotted by the employer
When it comes to working remotely, it always a good idea for employees to use devices that are provided by the respective employer. This also includes approved hardware to be able to stay connected to the corporate infrastructure. Avoid using your own personal device in case, you were unable to take home all of your essential hardware and don’t think it’s a good idea to use your personal device just because it’s easier to navigate. Remember that your company’s IT department has invested a lot of time and effort in setting up the required technical infrastructure to be able to shield you and the respective company from accidently sharing confidential information. Therefore, it is much safer to use the very same devices which your company has given you.
Always update your software
The best possible way to protect your infrastructure from any malware or other security threats would be to constantly use the best versions of your security systems, mobile operating systems, web browsers and apps. If you happen to see a message in your computer or mobile phone telling you to update, then you must do so promptly because it is these very same updates which comes with security patches and will protect your device from any new threats or vulnerabilities.
Adopt patience with slower network servers
Always be sure to allot some extra time to navigate and familiarise yourself with this new mode of working remotely or working from home. Network servers are likely to work rather slowly as there is a surplus of people who are taking to their laptops/computers to be able to carry out all their work.